Bright Star Schools hiring Office Assistant, Rise Kohyang Elementary School in Los Angeles Metropolitan Area | LinkedIn (2024)

Job Opening: Office Assistant Reports To: Senior Dean of Operations Status: Non-Exempt, Full Time Bright Star Schools is a non-profit charter management organization that currently operates nine high-performing charter schools in the Los Angeles neighborhoods of West Adams, Koreatown, Westchester, and Panorama City. This position will be based out of Rise Kohyang Elementary School, in Los Angeles, CA.

Performance Responsibilities (include but are not limited to the following):

• School Access:
• Greeting and signing in all visitors to the school and controlling access to students and classrooms
• Ensuring that students leave only with authorized parents or guardians
• Communication Support:
• Answering and forwarding all phone calls, placing outgoing calls, and taking messages
• Making public address announcements
• Posting updates to Parent Square, our family information portal
• Communicating with families around attendance, student needs, behavior, or injuries
• Translate as needed in verbal and written form
• Performs mass school copies
• Supporting the Inclusive Education department with scheduling of IEP meetings and service provider meetings
• Record-Keeping:
• Collecting and maintaining forms and other records, securing missing forms, and ensuring the confidentiality of all student records
• Supporting the Inclusive Education department with cumulative records
• Tardies and Attendance Support:
• Ensuring student attendance is taken daily; generating weekly/monthly attendance reports
• Issuing tardy passes and entering student tardies into the student information system
• Communicating with families around attendance and tardies
• Enrollment Support:
• Entering student enrollment data into student information system and updating all student records, including student registration and attendance
• Processing applications for admission
• Scheduling school tours for Principal
• Substitute Teacher Support:
• Ensures substitute teachers have necessary materials to cover classes
• Student-Facing Support:
• Supervise students as needed, including lunch, hallway, restroom, arrival/dismissal, and recess duty
• Supporting the school’s behavior management system
• Performs basic first aid to students
• Support with students. ’ needs in the classroom and play area.
• Oversees lost and found area
• Manages check-in/check-out process for loaner uniforms
• School Events:
• Planning and preparing for school events and activities
• Coordinates lunch/dinner orders for staff meetings/evening commitments
• Supports Senior Dean of Operations with school events
• Set-up/clean-up for small meetings, events, and sign-in areas
• Performing all duties designated by the Senior Dean of Operations or Office Manager for the school’s successful functioning, including hallway supervision, arrival/dismissal, and meals
• School Mail:
• Receiving and distributing incoming mail and deliveries
• Preparing outgoing mail and deliveries
• Physical Environment:
• Ensuring that the school’s physical environment is at all times neat and ordering, including the Main Office, copier/supply area, lost and found, and first aid equipment
• Support the Dean of Operations in management, distribution, and organization of materials and supplies to teachers
• Fiscal Duties:
• Selling schoolwide materials (e.g., uniforms & school supplies)
• Managing the cashbox
• Professional Development:
• Attends all professional development sessions, as appropriate.
• Any other duties as assigned.
  

Qualifications/Requirements

• Love of children and the belief that all children can succeed with appropriate support
• Excellent phone etiquette and verbal communication skills
• Bilingual (Korean/English or Spanish/English)
• Good attendance and punctuality
• Able to work in a fast-paced environment and meet deadlines with minimal supervision
• Should be customer-service driven
• Positive mindset
• Knowledge of Google Suite (G-Mail, Google Calendar, Google Sheets)
• Able to multitask
• Professional appearance (business casual)

Salary/BenefitsHourly Rate: Starts at $20 per hour, depends on experience

Status: Full Time, Non-Exempt

Start Date: 07/01/2024 (Monday-Friday, 7:30am-4pm)

Location: Los Angeles, CA

Benefits: Health, dental, vision, life insurance, personal time off (PTO), 403b Sponsored Plan, Disability Insurance, Paid Holidays.